Barbershop software: quick visits, regulars and bookings from Instagram

Half-hour visits and a grid every quarter of an hour

In the ready-made barber catalogue a men's haircut, a beard trim and a head shave take 30 minutes each, and a haircut with a beard takes 60. You set the slot grid yourself, by default every 15 minutes, along with the minimum booking notice, by default two hours, and the horizon, by default 60 days.

So a client ordering a cut for this afternoon sees only the windows that can still be filled, and you do not lose the gaps between short services. You change the catalogue values if your times differ.

Several barbers, free windows and walk-ins

Each barber has their own schedule, exceptions and time off, and the client picks their barber or any free one. If the shop has fewer chairs than barbers, you can record the chairs as resources so the system does not accept more visits than will fit.

A client who walked in without booking goes into the calendar when you add them by hand. That visit takes the slot, so nobody can book it online at the same time. Online bookings, manual entries and those from conversations handled by the agent all land in one calendar.

A link in your bio and a QR code instead of private messages

Once online booking is on, you get a booking link and a QR code. You paste the link into your Instagram profile description and print the code for the counter, the mirror or the shop door. The client picks the barber, the service and the time without messaging you at night.

When messages keep coming anyway, the AI Agent add-on helps. It replies on Messenger and Instagram, knows the service catalogue and, in salons with Korevo Beauty, checks real availability. By default it only prepares reply drafts and you send them. You raise the autonomy level deliberately.

Regulars: preferences, tags and return visits

A barbershop is built on a steady base, so the client card records how he likes his cut, which services he uses and how often he comes back. You mark him with tags, for example as a regular, and add internal notes. On the card you also record where the client came from, for example social media.

For clients with marketing consent you switch on an automatic win-back e-mail after a break and birthday greetings. A gift voucher bought online works as a present that brings in a new client.

A deposit against Saturday no-shows

The best Saturday hours vanish first, and that is exactly when a no-show costs the most. You can switch on a deposit for selected services. The default amount is PLN 30, with a minimum of PLN 5, and the slot is held for 15 minutes while the payment is made. The deposit is optional and off by default.

The client pays through your Stripe account and Korevo takes no commission. When a client does not turn up or cancels too late, the system marks the deposit as retained.

The numbers: which barber earns and which services pay

Reports show revenue over time, the results of individual staff, the popularity of services and clients. That lets you compare barbers' results and see which services are chosen most often.

A full day: the waitlist

When a chosen day is full, a client joins the waitlist and can also name a specific barber. When someone cancels and a slot frees up, the system sends a message to the people on the list, and the client decides whether to take it. That way a cancellation on Friday evening does not stay an empty window.

Reminders that shorten the no-show list

Before the visit the system sends a reminder e-mail, by default 24 hours earlier, with a link to cancel or reschedule. Once SMS is switched on, you choose which messages go out: a confirmation, a reminder or a cancellation notice. A client who changes plans cancels the visit himself, and you get the free window back before anyone makes a trip for nothing.